Footers in a Word document can show:
Footnotes (used to cite references) in the text are not in the footer. They are above the footer at the bottom of the page.
Information in the footer appears at the bottom of every page unless you create a new footer with different information in a new section.
For example, page numbers may change from Roman numerals in one part (e.g., Table of Contents) to Arabic numerals in another part (e.g., in the main text).
See how to add multiple footers in Microsoft Word if you want to add different footers to your document.
Double click at the very bottom of the page.
The Header & Footer tab will appear in the Microsoft Word menu bar (see Figure 1).
There are several useful features, for example, inserting page numbers, date and pictures.
You can also enter information in the Footer area.
Right mouse click at the very bottom of the page to produce a prompt to edit the footer (see Figure 2).
Select the Edit Footer prompt to open the Header and Footer menu and the Footer area (as shown in Figure 1).
Use menus to display the footer.
Written instructions for Figure 3 are:
You can format the footer in Microsoft Word as you like - change the font size, font type, underline, color, and so on.
This footer will appear on every page of your Word document as long as you have only one section or do not remove the "Link to Previous".
You can have different footers in the same Word document.
For example, you may want:
Or any other combination you desire.
You create different footers as follows:
Figure 4 shows two documents as an example.
The left-hand document has:
One section break has been inserted after the Table of Contents page.
The right-hand document has:
Two section breaks have been inserted as follows:
The link between the sections has been removed.
The page numbers have then been inserted.
Figure 5 shows a document where the:
Figures 6 to 10 show how set up the page numbering in the footer as shown in Figure 5.
Written instructions (Figure 6) are:
The Title Page will be in Section 1; The following page will be in Section 2.
Repeat the process from the previous step except create the section break at the end of the Table of Contents.
If you do not have a Table of Contents yet, leave a blank page (with the section break at the bottom) for the Table of Contents.
You should now have the following:
Currently, each footer will have the same information, that is, if you enter something in one footer, it will appear in all the footers.
To change this, you need to break the linkage between the footers.
Written instructions (Figure 7) are:
Note - this will only remove the linkage between the footers. Removing the linkage between the headers is a separate but similar process (double click at the top of the page).
Repeat the process from the previous step except remove the Link to Previous from the footer in Section 3 to the footer in Section 2.
You should now have the following:
You can now format the footers in Section 1, 2 and 3 differently.
Check the footer is empty (for this example).
You could add information if you wish such as copyright information.
Written instructions (Figure 8) are:
Remember - what you do in the footer of section 1 will not affect the footer in section 2 because you have removed the Link to Previous.
Repeat the process from the previous step except insert Roman numeral page numbers.
Written instructions (Figure 9) are:
Remember - what you do in the footer of section 2 will not affect the footer in section 1 because you have removed the Link to Previous.
N.B. You may also have some other preliminaries such as a List of Tables and/or List of Figures. The Roman numeral page numbers will continue on from the Table of Contents as long as the List of Tables and List of Figures remain in Section 2, or if they have their own section and the Link to Previous is not broken.
The next step in my example is to add a footer with page numbers in Arabic numeral format to the main content pages.
To add a footer in Microsoft Word:
Remember - you have broken the link in this section to the previous section so adding a footer will not affect other sections.
Footers in your academic writing improves the professional look of your writing, particularly if you have footnotes and/or page numbers. You may have other information such as name, file location and copyright information.
Adding one single footer in your Word document (starting with page number 1) on the first page is quite easy.
Adding different footers in a Word document require some extra steps.
These steps are simple to do, and will make your academic and professional writing so much better.
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