APA Format and Microsoft Word

Welcome to apaword.com, your comprehensive guide to APA format.

This guide has the following objectives:

  1. Understanding APA Format
    You will learn the format required for your academic writing.
  2. Utilizing Microsoft Word Effectively
    You will receive practical guidance on effectively using Microsoft Word to apply APA formatting to your academic writing.
  3. Additional Insights for Adult Learners
    Using my experience as an adult educator, I will provide additional information helpful for adult learners, covering essential strategies for academic success beyond academic writing and APA formatting.

APA format is important because it ensures consistency and clarity in your academic writing which allows your ideas to be effectively and credibly understood.

Also, citing references in APA format will ensure you correctly credit your sources of information thus avoiding palgiarism.

Lastly, writing in APA format correctly will enhance your reputation as an academic scholar.

What Will You Find?

You will find the following:

  • An explanation of APA format
  • Screenshots from Microsoft Word showing how to apply APA formatting to your academic writing
  • Written instructions to support the screenshot

In addition to this, you will find other information to help you in your academic journey.

Example: Writing a Paragraph in APA Format

Here's how to format a paragraph in APA style:

  • The text should be on the left side of the page.
  • The first line of the paragraph is indented by 0.5 inches (1.27 centimeters).
  • There should be double spacing between each line of the paragraph.

Below is Figure 1, which shows how to create a paragraph in APA format using Microsoft Word.

Word screen for alignment and line indent and spacing for a paragraph in APA formatFigure 1: Microsoft Word Settings for a Paragraph in APA Format

Written instructions for Figure 1:

  1. If it's not already selected, select the Indents and Spacing tab.
  2. Make sure the alignment is set to Left (it's usually the default setting).
    This will align the paragraph against the left margin of the page.
  3. Set the Outline level to Body Text (it's usually the default setting).
    Note: If there's a level number (like Level 1), the text could appear in the table of contents if you have one.
  4. Set First line indent to 0.5 inches (1.27 centimeters).
  5. Set both Before and After Spacing to 0 pt.
    Normally, Microsoft Word has a positive value here, but you want to set it to zero. This is because, in the next step, you'll set the line spacing to "Double" as required by APA format. You don't want double line spacing along with extra spacing before and after each paragraph.
  6. Finally, set the Line spacing to Double.
  7. Select OK to apply these settings.

How Will www.apaword.com Help You? 

I am dedicated to supporting your academic success by providing essential tools and guidance in mastering APA format and Microsoft Word.

This website (www.apaword.com) will:

    1. Save You Time
      The website streamlines the process of formatting your academic papers in APA style.
      No need to waste time searching for APA format guidelines and then figuring out how to apply them in Microsoft Word.
      Clear instructions and screenshots enable you to swiftly enter the correct APA format settings directly into your Word documents.
    2. Ensure Correct Academic Formatting Every Time
      You will be able to consistently format your academic writing in strict accordance with APA guidelines.
      Once you've set up the appropriate APA format using Microsoft Word, you can easily reuse it for new documents, ensuring a professional presentation for all your scholarly work.
    3. Enhance Your Academic and Professional Prospects
      Acquiring proficiency in Microsoft Word will prove invaluable in both your academic journey and future career endeavors.
      These essential skills are highly sought in academia and various professional settings, giving you a competitive edge in both domains.

The following information gives you an insight on what to expect:

Basic APA Format 

In APA format, your paper should meet specific requirements for the following:

  • Margins
  • Font type and size
  • Headers
  • Title page
  • Abstract page
  • Headings
  • Paragraphs
  • Quotations
  • Footnotes

You can learn how to use Microsoft Word to write your paper in APA format, ensuring it meets all these requirements.

Advanced APA Format

Figures in APA Format

Figures, which include images and diagrams, have specific guidelines in APA format. Learn how to create a figure in APA format using Microsoft Word by exploring the detailed page on figures.

Table of Contents in APA Format

While there isn't an official guide for a Table of Contents in APA format, you might consider adding one to your APA-formatted paper.
On my website, I provide instructions on applying APA formatting to a Table of Contents.
Discover how to create a Table of Contents in APA format using Microsoft Word by checking out our detailed page on this topic.

Tables in APA Format

Tables have specific guidelines in APA format. See how to apply the APA format for a table using Microsoft Word by following the screenshots and instructions.

Useful Microsoft Word Functions

Microsoft Word offers a variety of helpful features that can benefit students in their academic pursuits and other professional endeavors. These useful functions include:

  • Headers: You can use headers to display consistent page numbers, document titles, or section headings at the top of each page, enhancing document organization and readability.
  • Footers: You can use footers to add page numbering or other information at the bottom of each page.
  • Page Numbering: Microsoft Word allows you to easily add page numbers to your document.
  • Title Page (Cover Page): You can create a professional-looking title page or cover page for your academic or business documents.
  • Table of Contents: Microsoft Word can generate a table of contents automatically, making it easy to navigate through your lengthy documents.
  • List of Figures: If your document includes figures or images, Microsoft Word can generate a list to organize them.
  • List of Tables: Similarly, Microsoft Word can create a list of tables if your document contains tabular data.
  • Outline: You can use Microsoft Word's outlining feature to structure and organize your ideas effectively.
  • Index: For longer documents, you can create an index to help readers find specific information quickly.
  • Special Characters: Microsoft Word allows you to insert special characters, symbols, and foreign language characters easily, enhancing the versatility of your documents.

By familiarizing yourself with these functions, you can efficiently create well-formatted and organized documents, making your academic and professional work more effective and presentable.


If you delve into the website and study its content, you will achieve the following:

  • Learn APA formatting: The provided Microsoft Word screenshots and instructions will guide you in mastering APA format.
    See "what is APA format" for an introduction to APA format.
  • Save time: Applying APA format settings directly from the screenshots to your Word document eliminates the need for time-consuming searches and manual adjustments.
  • Consistently format your academic writing: You can set up the appropriate APA format once and reuse it across various Word documents for consistent formatting.
  • Utilize a powerful tool: Microsoft Word's capabilities significantly aid your academic writing endeavors.
  • Improve your chances of success in academia: Acquiring new Microsoft Word skills will prove invaluable in your career, particularly if you aim for an academic path.
  • Benefit in any career: Strong Microsoft Word skills have broad applications and advantages in any business field.

Microsoft Word is a powerful tool that will help you in many ways with your academic writing.

This investment in learning and applying these features will greatly enhance your academic work and contribute to your overall success in both educational and professional endeavors.

Moreover, this website goes beyond APA formatting to offer essential strategies for academic success, such as understanding and applying various learning styles.

Recognizing your personal learning style can dramatically improve your study efficiency and retention, allowing you to absorb and comprehend course material more effectively.

By integrating these strategies into your academic routine, you can develop a more structured and organized approach to your studies. Improved time management skills, effective note-taking techniques, and enhanced memory retention will all contribute to heightened academic performance.

Also, effective grammar usage will help you communicate ideas more clearly and coherently in your academic writing, bolstering the impact of your work.

In summary, www.apaword.com not only equips you with the tools for APA format mastery and Microsoft Word proficiency but also provides invaluable strategies for academic success.

The following feedback is for a Masters thesis (that I edited):

  • "the content is excellent"
    The student's proficiency in Microsoft Word allowed them to dedicate more time to research, analysis, and presenting their findings rather than finding out how to use Microsoft Word.
  • "the thesis was very professionally presented"
    Using Microsoft Word fully resulted in the thesis being presented in the best academic writing style.

For more information on how Microsoft Word can enhance your academic writing, refer to word tips.

The official APA website is here.

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