Create a Table of Contents With a Page Number of 1

You will learn how to create a table of contents (TOC) for a paper in APA format where:

  • the title page has no page number
  • every other page has a page number consecutively numbered, including the table of contents

The table of contents itself will:

  • be double line spaced
  • have the same font type and size as the rest of the paper

Figure 1 shows the Table of Contents (TOC) in APA format beginning with page number 1.

Table of Contents (TOC) in APA format with page number 1Figure 1: Table of Contents (TOC) with page number 1

Table of Contents in APA Format

Before creating the table of contents, you should style your table of contents in APA format if you have not done so.

The table of contents should be double spaced, and use the same font type and size as the rest of the paper.

When to Create a Table of Contents

The table of contents can be created at any time. However, to have entries in the table of contents, you need to set your headings in Microsoft Word as follows:

  • APA Level 1 headings to Outline level 1
  • APA Level 2 headings to Outline level 2
  • APA Level 3 headings to Outline level 3

You can add, change or delete your headings at anytime.

Create the Table of Contents

If you have already set up the page numbering to begin at 1 on the page after the title page, go to generate the table of contents.

Set Up the Page Numbering

Set Up the Title Page to have no page number as in Figure 1 above.

A section break is placed at the end of the title pageFigure 2: Insert section break at end of title page

Figure 2 instructions (if required) are as follows:

  1. Place the cursor at the end of page 1.
  2. Select the Layout tab in the ribbon.
  3. Select Breaks.
  4. Select Next Page if you need to create a page for the table of contents.
    Select Continuous if you already have a page for the table of contents.
    The title page will be in section 1.
    Nothing more needs to be done for the title page. It will not have a page number.
    Subsequent pages will be in section 2.

Set Up the Subsequent Page Numbers. The page after the title page begins at page number 1 (see Figures 36).

Break the link between the title page header and the following page headerFigure 3: Remove link to Title Page header

Figure 3 instructions (if required) are as follows:

  1. Open the header of page 2 (click at the top of page).
  2. Click on Link to Previous.
    This deselects the link to the title page header.
    Note: You must have done the steps in Figure 2, that is, created a section 2. If you haven't, the Link to Previous button will be greyed out, and not available.
  3. Select Page Number.
  4. Select Format Page Numbers.

You will now set the page number on the page after the title page to begin at 1.

Format Section 2 header to start with page number 1Figure 4: Format Section 2 header to start with page number 1

Figure 4 instructions (if required) are as follows:

  1.  Select Start at 1.
    The page number in section 2 will be formatted to start at 1.
    Note: The page number will not yet be inserted.
  2. Select OK.

You will now position the page number in the header.

Position page number at top of pageFigure 5: Position page number at top of page

Figure 5 instructions (if required) are as follows:

  1. Select Page Number.
    A submenu is opened.
  2. Select Top of Page.

You will now position the page number against the right margin, which is in APA format.

Right align the page number in section 2Figure 6: Place page number against right margin for section 2

Figure 6 instruction (if required) is as follows:

  • Select Plain Number 3.

The first page after the title page will start at number 1.

Generate the Table of Contents

You can now create a table of contents.

Select References, then Table of Contents in Microsoft WordFigure 7: Open Table of Contents selections

Figure 7 instructions (if required) are:

  1. Select the References tab from the main menu.
  2. Select the Table of Contents in the Table of Contents group.

A dropdown menu with Table of Contents options will appear (see Figure 8).

Select Table of Contents with appropriate headingFigure 8: Select Table of Contents heading

Figure 8 instructions (if required) are:

  • Select Automatic Table 1 if for the heading "Contents".
  • Select Automatic Table 2 if for the heading "Table of Contents". 

The heading is the only difference between the two options.

Note: You may have to format the heading ("Table of Contents" or "Contents") separately in APA format.

Update the Table of Contents

If the last thing you do before you submit your paper is to create a table of contents, then you do not need to update the table of contents.

However, you must update your table of contents if you add, change or delete a heading.

You should also update your table of contents if you add, change, or delete text or figures because page numbers may change.

Make sure to update the table of contents just before you submit your paper.

How to update the Table of Contents in WordFigure 9:Table of Contents update in Word

Summary

To create a table of contents in APA format, where page numbering begins on the Table of Contents, you should (as shown above):

  • Create a new section separate from the title page.
  • Break the link between the title page section and the following section that contains the table of contents.
  • Make sure there is no page number on the title page.
  • Assign Microsoft Word Outline levels to each of your headings that are to appear in the table of contents.
  • Format your table of contents in APA format.
  • Create the table of contents, either during the writing process, or at the end.
  • Update the table of contents as you add, change, or delete headings and text.
  • Do a final update of the table of contents before submitting your paper.

See here for more information about how to create a table of contents.