Create a Table of Contents With Page Number of 1
You can create a table of contents in Microsoft Word where its page number starts at 1.
Any preceding pages (e.g. title or cover page, abstract) do not have page numbers.
Figure 1 shows a table of contents beginning with page number 1. The title page has no page number.
Figure 1: Table of Contents With Page Number 1
When to Create a Table of Contents
The table of contents can be created at any time. However, to have entries in the table of contents, you need to set your headings in Microsoft Word as follows:
- main headings to Outline level 1.
If you have used the Heading 1 style in the Styles gallery, the level will already be set to 1.
- subheadings to Outline level 2
If you have used the Heading 2 style in the Styles gallery, the level will already be set to 2.
- subheadings of subheadings to Outline level 3
If you have used the Heading 3 style in the Styles gallery, the level will already be set to 3.
You can add, change or delete your headings at anytime.
Create the Table of Contents
Set Up the Page Numbering
Set up any pages before the table of contents to have no page numbers. The example in Figure 1 has one page (title page) before the table of contents.
Figure 2: Insert a Section Break at the End of the Title Page
Figure 2 instructions (if required) are as follows:
- Place the cursor at the end of the last page before the table of contents (the title page in this example).
- Select the Layout tab in the ribbon.
- Select Breaks.
- Select Next Page if you need to create a page for the table of contents.
Select Continuous if you already have a page for the table of contents.
Pages before the table of contents will be in section 1.
Nothing more needs to be done for these pages. They will not have a page number.
Subsequent pages will be in section 2.
Set up the page numbers for the table of contents, starting at 1 (see Figures 3–6).
Figure 3: Deselect Header Link to Previous Section
Figure 3 instructions (if required) are as follows:
- Open the header of page 2 (click at the top of page).
- Click on Link to Previous.
This deselects the link to the title page header.
Note: You must have done the steps in Figure 2, that is, created a section 2. If you haven't, the Link to Previous button will be greyed out, and not available.
- Select Page Number.
- Select Format Page Numbers.
You will now set the page number on the page after the title page to begin at 1.
Figure 4: Format Section 2 header to start with page number 1
Figure 4 instructions (if required) are as follows:
- Select Start at 1.
The page number in section 2 will be formatted to start at 1.
Note: The page number will not yet be inserted.
- Select OK.
You will now position the page number in the header.
Figure 5: Position page number at top of page
Figure 5 instructions (if required) are as follows:
- Select Page Number.
A submenu is opened.
- Select Top of Page.
You will now position the page number against the right margin, which is in APA format.
Figure 6: Place page number against right margin for section 2
Figure 6 instruction (if required) is as follows:
The first page after the title page will start at number 1.
Generate the Table of Contents
You can now create a table of contents.
Figure 7: Open Table of Contents selections
Figure 7 instructions (if required) are:
- Select the References tab from the main menu.
- Select the Table of Contents in the Table of Contents group.
A dropdown menu with Table of Contents options will appear (see Figure 8).
Figure 8: Select Table of Contents heading
Figure 8 instructions (if required) are:
- Select Automatic Table 1 if for the heading "Contents".
- Select Automatic Table 2 if for the heading "Table of Contents".
The heading is the only difference between the two options.
Note: You may have to format the heading ("Table of Contents" or "Contents") separately in APA format.
Update the Table of Contents
If the last thing you do before you submit your paper is to create a table of contents, then you do not need to update the table of contents.
However, you must update your table of contents if you add, change or delete a heading.
You should also update your table of contents if you add, change, or delete text or figures because page numbers may change.
Make sure to update the table of contents just before you submit your paper.
Figure 9:Table of Contents update in Word
To create a table of contents in APA format, where page numbering begins on the Table of Contents, you should (as shown above):
- Create a new section separate from the title page.
- Break the link between the title page section and the following section that contains the table of contents.
- Make sure there is no page number on the title page.
- Assign Microsoft Word Outline levels to each of your headings that are to appear in the table of contents.
- Format your table of contents in APA format.
- Create the table of contents, either during the writing process, or at the end.
- Update the table of contents as you add, change, or delete headings and text.
- Do a final update of the table of contents before submitting your paper.
See here (opens in a new window) for more information about how to create a table of contents.